Cherry Creek Vista Rental Information
In order to rent the facility or to make inquiries, please phone 303-770-4295.
The Pool and is available to members for private parties. Members wishing to host a party at the Pool outside of regular hours of operation must notify the Manager at least seven (7) days in advance so that arrangements can be made for additional lifeguards as necessary. For safety reasons the policy requires a minimum of three (3) lifeguards. For large parties, one lifeguard per twenty-five persons at the Pool whether or not those persons are in the water.
The Manager reserves the right to limit access to the Pool for any groups that have not provided notification in advance until it is determined that there is an appropriate number of lifeguards on duty. The Manager will assist in arranging reserved space for all parties when proper notification is provided in advance. All Pool parties must conclude and leave the Pool, deck and restrooms by the designated closing time. All fees are subject to change.
Alcohol at Private Parties: Alcohol is not allowed on the premises except by special arrangement approved by the Manager. When permitted by the District, alcohol may only be served by a licensed bartender and bartender must show evidence of Host Liquor Liability Insurance policy including the District as an additional insured. Any member wishing to host an event where alcohol will be served will be required to hire additional security guards through approved vendors. Only beer and wine may be served, no hard alcohol or mixed drinks are permitted. No glass containers shall be allowed. Underage drinking will not be tolerated. See Manager for additional details and to complete the facility rental agreement.
Party Rules and Host Responsibilities:
Please be reminded that Colorado weather is not dependable. The Pool Manager may cancel pool activities at its discretion based upon current weather conditions. Scheduled rain dates will be treated as separate reservations.
Facility Rental Fees:
The Pool and is available to members for private parties. Members wishing to host a party at the Pool outside of regular hours of operation must notify the Manager at least seven (7) days in advance so that arrangements can be made for additional lifeguards as necessary. For safety reasons the policy requires a minimum of three (3) lifeguards. For large parties, one lifeguard per twenty-five persons at the Pool whether or not those persons are in the water.
The Manager reserves the right to limit access to the Pool for any groups that have not provided notification in advance until it is determined that there is an appropriate number of lifeguards on duty. The Manager will assist in arranging reserved space for all parties when proper notification is provided in advance. All Pool parties must conclude and leave the Pool, deck and restrooms by the designated closing time. All fees are subject to change.
Alcohol at Private Parties: Alcohol is not allowed on the premises except by special arrangement approved by the Manager. When permitted by the District, alcohol may only be served by a licensed bartender and bartender must show evidence of Host Liquor Liability Insurance policy including the District as an additional insured. Any member wishing to host an event where alcohol will be served will be required to hire additional security guards through approved vendors. Only beer and wine may be served, no hard alcohol or mixed drinks are permitted. No glass containers shall be allowed. Underage drinking will not be tolerated. See Manager for additional details and to complete the facility rental agreement.
Party Rules and Host Responsibilities:
- Use of the Cherry Creek Vista Community Pool for private parties is permitted when available considering the community use of the pool. All parties must be held outside of standard pool operation times or lessons unless permitted by the District. All parties must conclude by 10:00 PM.
- Sponsor shall be responsible for conduct of his/her guests including assuring that the party is conducted in a manner so as not to inconvenience or disturb other residents.
- The Sponsor may not leave the premises until all guests have departed. This is especially critical when guests under 18 years of age are involved.
- Manager retains the ability to monitor and set noise levels (both music and member/guest created) to be respectful of neighbors. If Sponsor chooses to use music at the party, the volume of that music should not disturb surrounding residents. The lifeguard will make the final determination of reasonable music volume.
- Sponsor will enforce the rule that no glass containers are allowed inside the pool area and will take other appropriate action if needed.
- Personal barbecues, picnic tables, etc. will be permitted only in the northwest separated portion of the fenced enclosure.
- Approvals for use of the Cherry Creek Vista Community Pool for private parties will be granted on a case by case basis and will depend on other circumstances and past experiences such as size of party, homeowners’ complaints, degradation of pool or facilities, or other factors which may suggest that it is not in the best interests of the Cherry Creek Vista community as a whole to approve any individual request or all future requests for private parties.
Please be reminded that Colorado weather is not dependable. The Pool Manager may cancel pool activities at its discretion based upon current weather conditions. Scheduled rain dates will be treated as separate reservations.
Facility Rental Fees:
- Only Members may make a reservation. Member must present Pool ID when making a reservation. Any member making a reservation is the Host of that event.
- The Manager shall provide a copy of a Facility Agreement (“Agreement”) required for hosting events.
- All events shall require a $100 security deposit at least seven (7) days in advance.
- A fee of $50 shall be assessed for all cancellations with less than 48 hours’ notice. Remaining payments shall be returned to the Host.
- The Host is responsible for a Pool facility fee of $50 first hour plus $25 for each additional hour.
- All payments and the signed Agreement must be provided to make a reservation.
- All payments to be in the name of Cherry Creek Vista Park & Recreation District.
- Payment in full is required before the start of each event.
- The Pool Manager shall provide all necessary life guards at an additional rate of $35 per hour per guard. A minimum of three (3) life guards is required for all events.
- Based upon the anticipated attendance of the event, additional life guards may be required to maintain a maximum ratio of 25 attendees per life guard regardless of how many guests plan to swim.
- Host is responsible for post-event clean-up within 30min. of the conclusion of the event. Manager shall conduct an inspection at the conclusion of the clean-up. Host shall be assessed for any incurred damages or clean-up cost. Manager shall determine how much of the deposit shall be refunded. Host will be held financially responsible for all costs in excess of the deposit per the Agreement.
- All disputes or concerns shall be directed to the Manager within 14 days of the event.
| _facility_rental_agreement_2019__1_.pdf |